Boutique Agency
How an 8-person agency replaced 6 tools and reclaimed 12 hours a week
Industry: Creative Agency · Team size: 8 · Region: UK · Time to live: 5 days
This case study is illustrative, based on a composite of real deployment patterns.
The before
The stack they were running
Before ThorStack, this agency was running HubSpot for CRM (£360/mo), Xero for accounts (£33/mo), Buffer for social (£12/mo), Calendly for scheduling (£10/mo), DocuSign for contracts (£25/mo), and a shared Notion workspace (£16/mo). Total: £456/month, and 3+ hours per week just keeping the tools in sync.
Every new client meant updating 4 systems manually
The finance team was reconciling Xero against HubSpot manually every month-end
Contracts were stored in Drive, obligations tracked in a spreadsheet. Something was always missed.
The switch
Why ThorStack
The team evaluated HubSpot's all-in-one upgrade (£800+/mo) and Zoho One (£37/user). ThorStack won on three points: per-tenant deployment (client data couldn't commingle), the AI workforce (the team was too small to hire ops headcount), and the 5-day deployment commitment.
The after
90 days in
The three agents they use most
Auto-reconciles Shopify orders against invoices. Monthly close dropped from 3 days to 4 hours.
Triages incoming contracts, drafts NDAs, tracks renewal dates. Nothing falls through.
Manages the social calendar across LinkedIn and Instagram. The founder stopped manually scheduling posts entirely.
Does this look like your team?
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